How to Plan the Best Baby Shower on a Budget

Baby Shower

My baby shower happened almost two years ago… (Oh my God! Time flies). But a lot of people, between my friends, family members, and Youtube and Instagram followers, keep asking me for help on how to plan the best Baby Shower for their own. So even though it has been a while, it still feels fresh to me and I decided to make a post about it.

Baby Shower

Today I’m gonna share with you guys all the steps I took to have an amazing and pretty low budget Baby Shower, and let me tell you something… Planning is everything. It makes your life much easier. Here are the steps:

About 10 weeks before

Determining who is going to host.

Will it be you alone or will you share duties with a co host? I luckily had help from my dear friend Dora and we planned everything together from the beginning to the end.

Setting the budget.

Even though I had, in my opinion, the most beautiful and amazing Baby Shower ever, I was on a budget. Initially, I was planning not to spend more than $500,00, but it was not possible with all the cute details I wanted. I than, reevaluated and set a $1000,00 budget that I did not go over (people wouldn’t believe it, that’s how beautiful everything was). I paid for the whole party, but I suggest you to figure out if you are paying for everything, or if others are going to contribute as well (friends or family members).

Choosing the place for the party.

As I mentioned before, I was lucky to have a good friend helping me, and she was sweet enough to offer to host the party at her beautiful spacious house.

You have to decide if it is going to be held at your home, or that of a friend or family member? A restaurant or catering hall? If you need an outside venue, try to book it as earlier as you can.

Pick a date.

Consult with your family members and friends, especially those who’ll be traveling long distances, to find a time when everyone you care can be present. Shoot for a month or two before the due date. If you are not the expectant mother and are helping to plan a party to a friend, you should also check with her family and friends.

Baby Shower

Make a guest list.

Decide if you are going to invite women only or couples. Because I wanted my husband to be present, I decided to let my invitees bring their partners if they’d like to, but if you are planning the shower and is a surprise for the honoree, try to find out everyone that should be invited by asking family members such as mother or sisters, or other closed friends. If you are planning your own shower, you are the one deciding who’s attending it or not. Get phone numbers and mailing addresses, as well as e-mail addresses, if you’ll be sending an Evite.

Baby Shower

Six Weeks Before

Choosing a theme.

I actually did not choose any theme for my Baby Shower. Instead I chose the colors. Since I was going to have a girl, I wanted the traditional pink color, but I kept everything very light mixing with a lot of white and a touch of gold. Bu you can choose a traditional theme if you like (baby-related) or as simple as a garden theme, with baskets of flowers and pots of wheatgrass. If you are the host, keep in mind the tastes of the expectant mother.

Sending out invitations.

I did not want my invitees to feel rushed so I sent the invitations out early. I also provided directions to the location and an RSVP deadline that was due a week before the date.

Baby Shower


I started searching and buying decorations, disposable tableware, party favors and goody bags. I wanted to make sure I had time to do it, because I know it usually takes too long for me to decide what I want. I ordered some things online but most I bought at Michael’s, Party City and a 99cent store near me. Don’t forget to pay attention to your budget.

Planning the menu.

Because I am brazilian and a lot of my invitees were also brazilians, I decided to have some of our traditional finger foods and sweets, but the menu was not completely brazilian. I ordered traditional cupcakes and also served salads,and delicious shrimp cocktail. If you have a theme, the foods should reflect it. If you’ll be doing the cooking, try to choose dishes that can be made a week ahead and frozen, or at least the day before.

Baby Shower

A Month Before

Deciding the extra helping hands.

Arrange who is going to help cooking, serving, bartending or entertaining as needed, so you can hand the best Baby Shower. For my party, a couple of friends offered to cook something for the day and that was very helpful.

Ordering the cake and the flowers

This is the perfect time to decide how you want it, and to place the order for the cake. I did not have natural flowers but if you budget allows you to and you decide to have it, this is a good time to order them as well. Also rental chairs, tables, etc.

Baby Shower


I also did not have games at my Baby Shower but if you decide to have it, this is the time to start planning them as well.

A Week Before

  • Now is time for you to check the last details
  • Follow up on RSVP stragglers.
  • Put together the goody bags.
  • Assign a photographer.
  • Shop and cook, if needed.
  • If you’ll be doing the cooking, buy all the non perishables, and prepare as much freezable food as possible.

Three Days Before

I finished the grocery shopping and all the food preparations.

The Day Before

Clean up the house.

Setting up the party space.

The day before we made sure everything was set for the day. You should arrange the furniture, put out the favors, prizes, games, and check to make sure you have everything you need. Set out trash bags where the gifts will be opened. And decorate accordingly with your theme.

Baby Shower

The day of you Baby Shower

The day of, you should go pick up the cake, as well as the balloons, flowers, and whatever more needs to be picked up. Set everything in place.

After making sure everything was ready to go, I started to get ready.

I took a nice, long and relaxing shower, rested for a bit, and started my makeup.

After all successfully done, all you can do is ENJOY THE PARTY!

I hope this was helpful and you have an amazing Baby Shower.

Baby Shower

Baby Shower

See you on the next post.

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